Whether you're adding a new supplier or updating an existing one, this guide walks you through everything you need to know in the Suppliers section of Auxo Workshop.
🆕 Add a New Supplier
To add a new supplier:
1. Go to the Suppliers Section
Click Contacts in the left-hand menu
Select Suppliers
2. Click + New Supplier
This opens the Add Supplier screen.
3. Fill in Contact Details
Enter as much information as you can. The available fields include:
Supplier Name
Contact First Name
Contact Last Name
Mobile No.
Phone No.
Email Address
Account Number (your account number with the supplier)
NZBN
💡Tip: Tick the Prompt me to send purchase order emails box to automatically email each order after confirming the prompt
Click Next to continue.
📋 Add Additional Supplier Details
After clicking Next, you'll land on the Edit Supplier screen. Here’s what you’ll see:
🔹 Left Side: Supplier Details Card
Shows basic contact info.
Click the ellipsis icon (⋯) to open the Edit Supplier Details menu — this lets you update the name and contact info entered earlier.
🔸 Right Side: Additional Supplier Details
Fill in the following fields:
Billing Address
Delivery Address (only appears if you tick “My Billing Address is different from Delivery Address”)
Website URL
GST Number
GST Rate
Terms of Payment click to show a dropdown and choose from the following:
Cash
[Credit] 14 Days
[Credit] 20th Day of Next Month
[Credit] 30th Day of Next Month
[Credit] 7 Day Payment
[Credit] 7th Day of Next Month
[Credit] Cash on Delivery
Group (Select the appropriate Supplier Group)
Additional Contacts
The Additional Contacts section appears at the bottom of the Edit Supplier screen and lets you link multiple contacts to this supplier record — for example, a purchasing contact who receives purchase orders, or an accounts contact who receives invoices. Each contact has their own notification preferences so you can control exactly what gets sent to them and how.
📖 Read more in the Additional Contacts in Auxo Workshop article.
✏️ Edit an Existing Supplier
To update supplier details:
Go to Contacts > Suppliers
Click the name of the supplier you want to edit
This opens the Edit Supplier screen, where you can:
Update contact info via the ellipsis icon (⋯) on the left
Change billing/delivery details, GST info, payment terms, and more on the right