✅ What is the Inspection List?
The Inspection List is your central hub for managing all inspections, both completed and in progress. From here, you can:
View inspection history for any vehicle
Check the status and result of any inspection
Filter inspections by status, result, recheck eligibility, or inspector
Search by registration, contact name, inspection ID, or reference
Start a new inspection
🔍 Accessing the Inspection List
Go to Dashboard and select Inspections
The list displays the following columns for each inspection:
Inspection — the inspection ID, displayed as a clickable link to open the inspection
Registration — the vehicle registration
Contact Name — the name of the customer associated with the inspection
Reference — a job number or other reference associated with the inspection. Particularly useful where a vehicle has no registration plate, such as a new car with a stock number
Authority No. — the printed ID of the inspector who completed the inspection, as shown on the checksheet
Result — the inspection outcome, shown as a pass or fail icon
Status — the current status of the inspection (see below)
Inspection Date — the date the inspection was carried out
🚦 Inspection Statuses
Each inspection in the list displays a status indicating where it is in the inspection workflow:
Booked — the inspection has been scheduled but not yet started. Displays in gold.
In Progress — the inspection is currently being carried out. Displays in orange.
Awaiting Details — the inspection has been passed but the WOF Approval Details (NZTA Authorisation No., WOF Expiry Date, and WOF Label) have not yet been entered. Displays in blue.
Completed — the inspection has been passed and all WOF Approval Details have been entered. Displays in green.
Recheck — the inspection failed and is still within the eligible recheck window. Displays in yellow-orange.
Cancelled — the inspection was cancelled. Displays in light grey.
Not Submitted — the inspection has been completed but not yet submitted to NZTA via the VIC integration. Displays in red.
Submitted — the inspection has been submitted to NZTA via the VIC integration. Displays in green.
📝 Note: Not Submitted and Submitted statuses apply only when the VIC integration is active. This integration is not yet available.
🔍 Searching and Filtering
Search
The search bar lets you find inspections by:
Registration
Contact Name
Inspection ID
Reference
Filters
Status — filter inspections by their current status. Options include: Booked, In Progress, Completed, Not Submitted, and Submitted.
Result — filter by inspection outcome:
Passed — inspections where the vehicle passed
Failed — inspections where the vehicle failed
Rechecks — filter by recheck eligibility:
Eligible — inspections that failed and are still within the 28-day recheck window
💡 Tip: Clicking Rechecks from the dashboard applies this filter automatically.
Authority No. — filter inspections by the inspector who carried them out. Only inspectors with an Authority No. assigned appear as options. This filter is particularly useful when preparing for NZTA audits.
✅ Sorting and Viewing More Inspections
Sort the list by Inspection ID or Inspection Date using the column headers
Use the Show more per page option to display up to 50 inspections at once
Use the arrows at the bottom to move between pages
🛠 Starting a New Inspection
Click + New Inspection at the top right to begin a new check sheet.
👉 See SmartCheck Pro: How to Start an Inspection for full steps.
✅ Viewing and Managing Inspections
Click any inspection in the list to open its details
From here, you can review the check sheet, print or email results, and start a recheck if the inspection failed and is still eligible