Starting an Inspection in SmartCheck Pro
SmartCheck Pro makes it easy to start a new WoF inspection from your dashboard. Here’s how:
Open the Dashboard
From the Dashboard, click Start New to begin a new inspection.
Enter Customer Details
On the New Inspection screen, enter:
Contact Name (First and Last)
Mobile Number
Email Address
Reference (optional)
Inspection Date (defaults to today, can be changed)
Click Next to continue
Search for Vehicle
Enter the registration number and click Search.
SmartCheck Pro retrieves:
Vehicle details (make, model, year, body type, VSR class, fuel type, GVM, number of seats)
Previous WoF results
Any warnings (e.g., stolen, written off)
Displays previous inspection history, including fail reasons
Click Next to continue
Select Inspection Type
Choose the correct inspection type:
Passenger Vehicle
Trailer
Motorcycle
Click Start on the bottom right to begin the inspection
Enter Details
Before starting the check sheet the first section of the inspection is Vehicle Details where you will need to validate the following information before starting the checks:
Enter Current WOF Expiry or select First WOF
Enter the last 6 digits of the VIN (SmartCheck Pro validates this)
Enter the odometer reading
If the reading is higher than expected, a warning message displays
Begin the Inspection
The check sheet is divided into sections, each with their own set of specific checks/inspections to complete:
Interior
Lights
Exterior
Chassis Underbody
Road Brake Test
Under Bonnet
For each inspection check you undertake, select one of the following options as the result:
✅Pass – Item meets WoF requirements
❌Fail – Item does not meet requirements
⚠️Warning/Comment – Pass with advisory note / warning
N/A – Not applicable for this vehicle
Tyre and Brake Measurements:
For Tyre Tread Depth, enter readings for each wheel position (LF, RF, LR, RR).
If any reading is below the minimum allowed (e.g., 1.5 mm), SmartCheck Pro displays a red warning message under the field.
For Brake Performance, you can:
Enter individual readings for LH (Left Hand) and RH (Right Hand) wheels, OR
Enter an overall percentage for brake efficiency.
For Park Brake Performance, the same options apply, plus a Stall Test toggle (Yes/No).
Additional features:
Add "comments" for any item with a result of warning or n/a, or a "fail reason" for any item with a result of fail
You can select one of the pre-written reasons/comments from the dropdown, or type your own:
On a section with no results yet entered, you can use the Pass All button at the bottom to mark all items within this section as a pass
For partially complete sections, use the Pass Remaining button at the bottom of each section to quickly mark all remaining items as Pass
Review & Submit
Once all sections are complete:
Click Review to see a summary of all checks
On the Review page, the header shows a summary of all check results, showing individual icons for each possible result (N/A, Fail, Warning, Pass) with a count below each icon detailing how many checks corresponding with each result. Icons are greyed out if there are no checks with that result within this inspection (for example the fail icon is greyed out if none of the checks during the inspection failed).
Below the header are the individual sections of the inspection showing results for each section. If there are any fails or warnings within that section, fail or warning icons will show within the section summary, and you can click that section to open the detailed view of all results in that section, where amendments can be made if necessary.
From here you should:
Make any changes if needed
Click Submit to finalise the inspection
Passed Inspection Example
If it is a Passed Inspection the header will show only the tick icon coloured the other result icons will be greyed out:
Failed Inspection Example
If it is a Failed Inspection on the Review page the header will show the X icon highlighted red with a number showing how many checks failed:
And in the section summary below you will see a red fail icon within any of the sections containing failed checks:
After Submission
You’ll see a Checksheet Pass or Fail screen:
If Pass:
VIC Offline Mode (note this is the only mode available until VIC Online mode is released)
Enter the inspection results into NZTA's VIC system
Copy the NZTA Authorisation Number into the field provided in Smartcheck Pro:
Enter WOF label details and WOF Expiry Date
VIC Offline Mode:
Enter only the WOF label details and WOF Expiry (NZTA Authorisation number will be completed automatically when Smartcheck Pro submits the results to VIC on the prior step).
Click Save
The Save button will now change to a Print/Email button allowing you to print or email the checksheet to the customer
If Fail:
You can click Print/Email at the bottom of the screen to print or email the failed result checksheet to the customer
You can click the Recheck button immediately if this is a case where you have failed one of the checks, but have remedied the fault (e.g. replaced a failed tyre, or a failed bulb).
See How to Complete a Recheck for full details on how to complete a recheck
The inspection moves to the Rechecks list
You have 21 days to complete a recheck
See How to Complete a Recheck for full details on how to complete a recheck
If You Navigate Away or Click Exit
Progress is saved automatically when you click Save & Leave in the prompt:
The inspection will appear in the Inspection List with a status of In Progress, so you can return and complete it later.
✅ That’s it! Your inspection is now complete.