This article explains how to create a SmartCheck Pro inspection directly from a job in Auxo Workshop, how inspections are linked to services, and how to view inspection progress while work is underway.
SmartCheck Pro inspections created this way are automatically linked to the job and service, making it easy to track inspection progress without leaving the job.
🧩 Before you start
SmartCheck Pro add‑on: SmartCheck Pro must be enabled on your Auxo Workshop account.
Job structure: Inspections are created from individual services within a job, not from the job header.
User Role: The user creating the inspection from the job must have either an 'admin' or 'inspector' role assigned to their user account in SmartCheck Pro.
➕ Create an inspection from a job
To create a SmartCheck Pro inspection from a job:
Open the relevant job in Auxo Workshop.
You can also create the inspection from an invoiced job. If the job is already invoiced, switch to Job View using the toggle at the top of the screen.
Locate the service you want to attach the inspection to.
Click the More actions menu ( … ) on the service.
Select New inspection.
Once created:
A new inspection is created in SmartCheck Pro with a Booked status.
The inspection number appears in the header of the service:
📝 Note: With VIC integrated mode on, the VIC lookup runs automatically when the inspector opens the booked inspection in SmartCheck Pro. The vehicle details shown in SmartCheck Pro, including First Reg, are updated with the data provided by VIC. Nothing changes in Auxo Workshop at this point.
📝 Note: When an inspection is completed, SmartCheck Pro updates the vehicle in Auxo Workshop with details such as make, model, year and VIN, and the WOF reminder if it passed (see below). It doesn't update First Reg in NZ.
🔗 Open the linked inspection
Click the inspection number shown in the service header.
The inspection opens in SmartCheck Pro in a new browser tab.
Even though SmartCheck Pro opens in a separate environment, the inspection remains linked to the job and service in Auxo Workshop.
👉 See Accessing SmartCheck Pro for other ways to open SmartCheck Pro, including adding it to your home screen for quick daily access.
📊 Track inspection progress from the job
As the inspection is completed in SmartCheck Pro, Auxo Workshop shows live inspection status in the service header, including:
Progress: Number of inspection sections completed, shown with a progress bar.
Results overview: Icons indicating passed, warning, failed, and not applicable checks.
This allows service advisors and admins to monitor inspection progress without opening SmartCheck Pro.
💡 Tip: This same checksheet progress is also visible from the Auxo Workshop Mobile app, technicians can see and jump into a linked checksheet right from the job, without needing to open Auxo Workshop on a computer. See How to Use the Auxo Workshop Mobile App for details.
✅ Viewing and printing a completed checksheet from Auxo Workshop
Once an inspection is completed in SmartCheck Pro, the result appears on the linked service in Auxo Workshop as a PASS or FAIL badge alongside the checksheet number.
To view the checksheet summary:
Click the More actions menu ( … ) on the service.
Select View Checksheet Details.
A summary of the checksheet opens, showing the result, checksheet number, and for passed inspections, the WOF approval details.
To print the checksheet, click the print icon in the summary. SmartCheck Pro opens in a new browser tab with the checksheet ready to print.
📝 Note: For a passed inspection to show as PASS and be printable using this method, the inspection must be fully completed in SmartCheck Pro, including entering the WOF Label number and NZTA Authorisation number in the final step. These fields are not required for a failed inspection, as no WOF label is issued when an inspection fails.
🔔 Vehicle Reminders Update Automatically on a Pass
Because this inspection is linked to a job, a passed WOF inspection keeps the vehicle's WOF reminder up to date for you.
When the inspection is completed with a Pass result (Complete or Submit to VIC), the vehicle's WOF reminder in Vehicle Reminders is created or updated automatically, using the WOF expiry entered (or returned by VIC) on this inspection.
If the vehicle already had a WOF reminder, its due date is simply updated. You won't end up with a duplicate.
A Fail result never updates the reminder.
⚠️ Important: This only applies to inspections created from a job in Auxo Workshop, as described in this article. An inspection started directly in SmartCheck Pro, without a linked job, doesn't update the vehicle's reminder, and neither does SmartCheck Pro Standalone, which doesn't have a Vehicle Reminders feature at all. In those cases, update the WOF reminder yourself in the vehicle's Vehicle Reminders section.
🚫 Removing a service with an inspection
Once an inspection is linked to a service:
The Remove service option is disabled in the More actions menu ( … ):
This prevents services linked to inspections from being removed accidentally.
To remove the service, the inspection must be cancelled first.
❌ Cancel a linked inspection
If an inspection is no longer required:
Click the More actions menu ( … ) on the service:
Select Cancel inspection.
This removes the link between the service and the inspection, and the service can then be removed if needed.
📝 Note: Cancel inspection is only available while an inspection is Booked or In Progress. Once an inspection has been completed, whether it passed or failed, the option is no longer available.
⚠️ Important: Cancelling a recheck that is still in progress can't be undone. The original failed inspection can then no longer be rechecked, and the vehicle will need a brand new inspection. If you only want to finish the recheck, complete it from the Rechecks list instead of cancelling it. See SmartCheck Pro: How to Complete a Recheck.
🔍 View the inspection in SmartCheck Pro
Inspections created from jobs also appear in the Inspection List in SmartCheck Pro with a Booked status until work begins.
From there, inspections can be completed as normal in SmartCheck Pro.
🔁 Rechecks and failed inspections
A recheck is started from the failed inspection in SmartCheck Pro, not from a job. It stays linked to the original job and service.
Once a recheck is started, the service shows the recheck (for example, Checksheet 10234-1) in place of the original inspection.
While the recheck is in progress, the service shows a progress bar. Once it's completed, it shows a PASS or FAIL tag.
This works even if the original job has been invoiced or closed.
If you invoice the original job while a recheck is still in progress, Workshop warns that an inspection is pending. Completing the recheck clears the warning.
If the recheck takes place after the original job has been closed, create a new job in Auxo Workshop to log any labour and parts for the recheck.
📝 Note: The new job will not be linked to SmartCheck Pro, the original inspection or the recheck. Using New inspection on the new job creates a separate inspection, not a recheck. This is expected behaviour. The recheck stays with the original job.