✅ When to Print or Email Results
You can print or email inspection results in two situations:
After submitting an inspection (Pass or Fail)
From the inspection details screen in the Inspection List
Printing gives you a paper copy of the check sheet. Emailing provides customers with a digital record.
🔍 How to Access Print & Email
On the Pass confirmation screen (or Failed inspection summary), click the Print / Email button at the bottom right
A menu appears with two options: Print or Email
✅ Printing Results
Select Print from the menu
A print preview opens immediately in a new tab
The printout includes:
Vehicle details
Inspection result (Pass or Fail)
NZTA Authorisation Number and WOF expiry date (for passes)
All inspection sections and check statuses
Comments and measurements entered during the inspection
Reasons for Failure – A summary of all items that caused the vehicle to fail the inspection. Where the checksheet is for a recheck, items that failed on the original inspection but passed on the recheck are displayed with a strikethrough, providing a clear record of what was rectified:
📝 Note: The checksheet header shows "Inspector #". This is the inspector's Authority No. from their staff record, not their private Inspector No.
✅ Emailing Results
Select Email from the menu
The Send Email screen appears:
Enter the recipient’s email address
Review the subject and message
Dynamic placeholders like
@CustomerFullName,@VehicleMake, and@OrganisationNamewill auto-fill details
Ensure Include Checksheet is ticked
Click Send to email the report
Note: Dynamic placeholders pull details from the inspection and your organisation settings.
Example Checksheets
Pass Checksheet
Below is an example of a PASSED inspection checksheet:
Fail Checksheet
Below is an example of a FAILED inspection checksheet, highlighting the overall failed result, individual failed checks and the summary of fail reasons:
📋 Custom Checksheets
🧪 Beta Release: This change is currently in beta testing and is only available to select customers included in the beta. It will proceed to full release pending beta feedback.
Inspections done on your own custom checksheets are printed and emailed the same way, using the Print / Email button once the inspection is complete. The printed checksheet is laid out differently from a WOF checksheet:
It's titled with your checksheet's name, with the inspection number at the top right.
It shows your workshop, customer and vehicle details.
Each section has a table showing the result, measurements and reasons or comments for every check.
It doesn't include an NZTA Authorisation Number, WOF expiry date or Reasons for Failure summary.
📖 See SmartCheck Pro: Completing a Custom Checksheet Inspection for the full steps.
🔍 Key Points to Remember
Print and email options are accessed through the Print / Email button, then selecting the option you need
Always confirm the customer’s email address before sending
The email includes the full check sheet and inspection result